Reference guide
DEOCAs designs and connects; the platform your practice contracts holds the data. Every platform below signs a business associate agreement directly with your practice on its eligible plans.
Forms, messages and reminders can be offered in English, in Spanish, or in any language your practice needs.
Talk to us about your practiceThree rules that never change
The account belongs to the practice
You open it, you sign the agreement, you own everything in it. Nothing is created under a DEOCAs account.
DEOCAs works with temporary access
We build with an access the practice grants for the project and revokes at delivery. What stays behind is the design and the connection, not our credentials.
No answer passes through DEOCAs
Nothing a patient types travels through our servers, our email or any automation of ours. It goes from the patient to the platform your practice contracts.
By need
Two or three well-known options per need, chosen because each one puts a business associate agreement on the table for a practice, not only for a hospital. The condition next to each name is what its own site states.
History, consent and insurance details, completed from a phone before the patient arrives.
Drag-and-drop forms with signatures, file uploads and conditional questions.
Intake forms and client questionnaires built for practices, now sold as PracticeQ.
Patient intake, eligibility and payments for larger practices and groups.
A patient picks a time from the site, in the language they read, without calling.
If your EHR already includes a patient portal with scheduling, use that first: it is already covered by the agreement you signed with the EHR. The platform below is for practices whose EHR offers none, or one patients will not use.
Self-scheduling, waitlists and reminders that read and write the practice calendar.
Two-way texting, appointment reminders and a way to answer the front desk from a phone.
Phones, texting, reminders and payments in one system for small practices.
A practice phone line, secure messaging and fax in one app.
A video visit the patient can join from a link, without an app to install.
A browser-based waiting room and video visit built for clinicians.
Video visits and waiting rooms on a service most patients already know.
The mailbox and the shared documents the practice works in every day.
Gmail, Drive, Calendar and Meet under the practice’s own domain.
Outlook, OneDrive, Teams and SharePoint under the practice’s domain.
Encrypted email that works from the mailbox the practice already uses.
Encrypted email, secure web forms and e-signatures for small practices.
Consents to sign and documents to exchange, with a record of who signed what and when.
Electronic signature for consents, agreements and financial policies.
Cloud files and folders with access controls and audit logs.
Team file storage with sharing controls and a signing tool.
Asking for reviews after the visit and replying to them without naming anyone.
Review requests, review replies and listings for local businesses.
Review invitations, texting and payments for local businesses.
Read this before you contract anything
DEOCAs is not a partner, reseller or affiliate of any platform on this page and does not endorse them. They are here because each one publishes, on its own site, that it signs a business associate agreement with a practice on the plans that include it.
The agreement is always between the platform and your practice. DEOCAs signs nothing on your behalf and receives no patient information at any point. Plans, names and conditions change: confirm the current terms with the provider before you contract.
Nothing here makes a practice compliant with any law. That depends on how the practice uses the tools, on its policies and on its own review. This page is a starting point for that conversation, not a substitute for it.
No. The platform your practice contracts signs it with your practice, on the plan that includes it. DEOCAs designs the flow and connects the platform to your site, but never receives, stores or transports patient information, so there is nothing for us to be a business associate of.
Yes. Forms, messages and reminders can be written in English, in Spanish or in any language your patients read. We write both versions by hand, in the register your patients use.
Use the portal first. It is already covered by the agreement you signed with the EHR, and your patients have one login instead of two. We add a platform from this page only for what the portal does not do, or does so poorly that patients avoid it.
The practice contracts and pays the platform directly, under its own name, and keeps the account when the project ends. DEOCAs quotes the design, the connection and the testing in writing, separately from any platform fee.
Three quick questions, in English or Spanish, and a reply within one business day. If a platform on this page fits, we say which one and why.
