Privacy Policy

DEOCAs LLC is a digital engineering lab registered in the State of Florida, United States, providing professional services including but not limited to custom healthcare software development, clinical tool development, web platform design, application development, mobile application development, digital consulting, professional email configuration, domain and DNS management, and related digital services.

Legal Entity: DEOCAs LLC
Principal Address: Tampa, Florida, United States
Primary Contact: contact@deocas.us
Phone: +1 (813) 426-1945

DEOCAs LLC is a limited liability company. Its members have the full legal protections afforded by Florida LLC law, including protection from personal liability for the debts, obligations, and liabilities of the company, except as expressly required by law or under circumstances of fraud, intentional misconduct, or piercing of the corporate veil as determined by a court of competent jurisdiction.

This Privacy Policy, together with our Terms of Service ("Agreement"), applies to: (a) all visitors to deocas.com and any associated subdomains; (b) all individuals who submit inquiries, quote requests, or contact forms; (c) all clients who have entered into a service agreement with DEOCAs LLC; and (d) all users of any tools, applications, or platforms operated by DEOCAs LLC.

Your continued use of our website or services constitutes acceptance of this Agreement in its entirety, including any future modifications. If you are accepting on behalf of a company or other legal entity, you represent and warrant that you have the authority to bind such entity to this Agreement.

DEOCAs LLC reserves the right to modify, update, or replace any part of this Agreement at any time without prior notice. Changes take effect immediately upon posting. Your continued use of the website after changes are posted constitutes acceptance of the revised Agreement.

3.1 Information you provide directly: When you submit a form on this website we collect exactly what the form shows: your name, email address, the answers you choose, and any optional fields you decide to fill in (such as phone, practice or specialty, a website address, or a message). When you engage our services we additionally collect the project details and billing information needed to do the work.

3.2 Automatically collected information: Our hosting provider processes your IP address to serve the site and we use it transiently to limit automated abuse of our forms. We do not use cookies, web beacons, tracking pixels, or fingerprinting. Visits are counted in aggregate without identifying you (see Section 7). There are no visitor accounts.

3.3 The free scan: If you use the free website scan, the website address you type is fetched by our server and sent to Google's PageSpeed service to measure its speed. We do not scan anything you did not ask for.

3.4 Communications: Email and message records with clients and prospects are retained as part of our business records. By communicating with us, you consent to such retention.

We use collected information for the following purposes:

• Responding to inquiries and providing services you have requested
• Processing payments and managing billing
• Sending project updates, proposals, invoices, and service communications
• Improving our website, services, and user experience
• Complying with legal, regulatory, and tax obligations
• Enforcing this Agreement and protecting our legal rights
• Preventing fraud, unauthorized access, and illegal activity
• Maintaining and improving the security of our systems

We do not sell, rent, trade, or otherwise transfer your personal information to third parties for their marketing purposes without your explicit consent.

For users located in the European Economic Area (EEA), United Kingdom, or other jurisdictions with similar data protection laws, our legal bases for processing personal data include:

• Contractual necessity: Processing required to perform our services or prepare to enter a contract with you
• Legitimate interests: Processing necessary for our legitimate business interests, provided they are not overridden by your rights
• Legal obligation: Processing required to comply with applicable law
• Consent: Processing based on your explicit consent, which you may withdraw at any time

For California residents, the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA) grant additional rights described in Section 10.

We do not share your personal information except in the following circumstances:

6.1 Service providers: Form submissions are delivered to us as messages through Telegram and our website runs on Vercel, whose server logs may briefly hold submission data when a delivery fails or looks automated. Payments are processed by Stripe on Stripe's own hosted pages: your card details go to Stripe directly and never touch our systems. The website address you submit to the free scan is sent to Google's PageSpeed service. These four are the only external services that receive visitor data, each under its own privacy policy.

6.2 Legal compliance: We may disclose information when required by law, court order, subpoena, or government authority, or when we believe in good faith that disclosure is necessary to protect our rights, prevent fraud, or ensure the safety of persons or property.

6.3 Business transfers: In the event of a merger, acquisition, sale of assets, or other business transfer involving DEOCAs LLC, user information may be transferred as part of such transaction, subject to continued protection under this Agreement.

6.4 Protection of rights: We may disclose information to enforce this Agreement, protect DEOCAs LLC, its members and officers, our clients, or third parties from harm, or to investigate potential violations.

6.5 Consent: We may share information with your explicit consent.

This website sets no cookies. No essential cookies, no analytics cookies, no marketing cookies. You can verify this in your browser's developer tools: the cookie jar for deocas.com is empty.

We measure visits with a cookieless, aggregate counter (Vercel Web Analytics). It records that a page was viewed, the referring site, and coarse device and country categories. It sets no cookies, stores nothing on your device, and cannot identify you or follow you across other websites.

We retain personal information for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. Specifically:

• Client project files and communications: minimum 5 years from project completion, in accordance with standard business and tax record-keeping requirements
• Payment and billing records: 7 years, as required by US tax law
• Inquiry data (non-clients): 2 years from date of last contact

Upon expiration of applicable retention periods, data is securely deleted or anonymized.

We implement commercially reasonable technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include SSL/TLS encryption for data in transit, access controls and authentication requirements, secure data storage practices, and regular security reviews.

DISCLAIMER: No method of data transmission over the internet or electronic storage is 100% secure. While we strive to protect your information using industry-standard practices, DEOCAs LLC cannot guarantee absolute security. We expressly disclaim liability for any unauthorized access, disclosure, or loss of data that occurs despite our reasonable security measures, unless such loss is caused by our gross negligence or willful misconduct. You provide information at your own risk.

In the event of a data breach that affects your rights and freedoms, we will notify affected individuals and relevant authorities as required by applicable law, within the timeframes mandated by such law.

Depending on your jurisdiction, you may have the following rights regarding your personal data. To exercise any of these rights, contact us at contact@deocas.us. We will respond within 30 days, and may request verification of your identity before processing your request.

• Right to access: Request a copy of the personal data we hold about you
• Right to correction: Request correction of inaccurate or incomplete data
• Right to deletion: Request deletion of your personal data, subject to legal retention requirements
• Right to restrict processing: Request limitation of how we use your data in certain circumstances
• Right to data portability: Request transfer of your data in a structured, machine-readable format
• Right to object: Object to processing based on legitimate interests
• Right to withdraw consent: Withdraw consent for consent-based processing at any time
• California rights (CCPA/CPRA): Right to know, right to delete, right to opt-out of sale, right to non-discrimination, and right to correct

We reserve the right to deny requests that are manifestly unfounded, excessive, or that conflict with our legal obligations.

Our website and services are not directed to, and we do not knowingly collect personal information from, children under the age of 13, or under the age of 16 for users in the EEA. If you believe we have inadvertently collected information from a minor, please contact us immediately at contact@deocas.us and we will promptly delete such information. DEOCAs LLC expressly disclaims liability for any data inadvertently collected from minors without parental consent.

DEOCAs LLC is based in the United States. If you access our website or use our services from outside the United States, your information will be transferred to and processed in the United States, where data protection laws may differ from those in your country. By using our website or engaging our services, you explicitly consent to such transfer and processing. We take appropriate safeguards to ensure such transfers comply with applicable data protection law.

Our website may contain links to third-party websites, platforms, or services. DEOCAs LLC has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third-party websites or services. We expressly disclaim all liability arising from your use of, or reliance on, any third-party content, products, or services.

The external services this website actually uses are: Vercel (hosting), Telegram (delivery of form submissions to us), Stripe (payment processing on Stripe's hosted pages), and Google PageSpeed (speed measurement for the free scan). Links you choose to follow, such as our WhatsApp contact link or client websites in our portfolio, take you to services we do not operate. Each such service works under its own privacy policy and terms, which we encourage you to review.

DEOCAs LLC reserves the right to modify, update, or revise this Privacy Policy at any time, for any reason, without prior notice. All changes are effective immediately upon posting to deocas.com/privacy. We encourage you to review this page periodically. The "Last updated" date at the top of this page reflects the most recent revision. Your continued use of our website or services after any modification constitutes your binding acceptance of the modified Agreement. If you do not agree to a modification, your sole remedy is to cease using our website and services.

For questions, requests, complaints, or notices regarding this Agreement, please contact us at:

For data protection inquiries specific to GDPR rights, please include "GDPR Request" in your subject line. For CCPA inquiries, please include "CCPA Request." We aim to respond to all legitimate requests within 30 calendar days.